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Spirit Hospitality Services

Formal name
Spirit Hostess Services Promo Adviezen B.V.
CoC Number
34086546
Sector
N78 - Employment Activities

Organization

About Spirit Hospitality Services

Spirit Hospitality Services specializes in recruiting and supplying qualified employees for Reception and unforgettable Events, with a strong emphasis on delivering exceptional hospitality services.

Spirit Hospitality Services guarantees the perfect journey for both guests and employees. For over 30 years, we have ensured that every step, from arrival to departure, is pleasant. Our hosts and hostesses are indispensable in this process. With their genuine an high-quality attention, they create a hospitable experience every day and make a difference for your organization.

From Guest Experience to the Ultimate Employee Experience
The world is changing faster than ever. Offices are increasingly being used less as workplaces and more as meeting places. The outbreak of Covid-19 had accelerated this change. Therefore, it is important for organizations to adapt and stay connected with their employees. Spirit can help by translating our extensive experience and knowledge of Guest Experience into the ultimate Employee Experience with our ''Employee Services''

Spirit Next Step:
At Spirit, we understand that careers are constantly evolving. Through Spirit Next Step, we offer our employees the opportunity to advance. Thanks to our intensive contact with our professionals, we know better than anyone where they can add value. We compare the skills of our employees with the desired competencies from external vacancies. If there is a match between an external vacancy and one of our professionals, we act quickly.

Vision

Making the world a bit more beautiful and friendly by making people feel welcome and exceeding their expectations with our hospitable service. We make a difference, now and in the future, through genuine attention.

Mission

Spirit is the leading organization specialized in hospitality services, where you want to work and collaborate if hospitality is important to you and your organization.

Core Values

Spirit's core values are:
Enjoyment, reliability and professionalism

It is important that our employees enjoy their work. This means not only making the right match but also continuously seeking improvements that enhance both quality and job satisfaction. Working with great colleagues also contributes significantly to this.

Reliability is inseparable from good cooperation for Spirit. You must be able to count on each other to build trust. Only then can you grow further. This is crucial, both in the relationship between Spirit and the client and in our interactions with our employees.

Spirit is a single service provider, which means we focus on delivering hospitality services. We distinguish ourselves through our extensive knowledge and expertise in this field. Professionalism is therefore essential to us.

ESG Statement

View on ESG

At Spirit Hospitality Services, we strive for personnel organization that is not only focussed on delivering excellent services but also on promoting social responsibility. We believe that the well-being of our employees and the communities in which we operate is vital to our long-term success.
Therefore, we are committed to a CSR policy that prioritizes the development and well-being of our employees. We aim to create an inclusive and diverse work environment where all employees feel valued and respected, regardless or their background, gender, age, or other characteristics.
Additionally, we are dedicated to promoting sustainable work practices, such as offering fair employment conditions, encouraging a healthy work-life balance, and investing in the training and development of our employees.
By integrating our CSR policy into our personnel organization, we aim to make a positive impact on both our employees and the broader society, contributing to a more sustainable future for everyone.

Spirit Code of Conduct Employees is a set of values, rules, standards, and principles outlining what we expect from our team members within our organization.
During the onboarding, every new teammember receives the Employee regulations and the Code of conduct via our online AFAS system. They will recieve a seperate notification to inform where this Code of conduct document can be found . During end-of-probation interviews, employee meetings and performance interviews, it is monitored whether they comply with these rules.

Company Details

Scope for this report

Recruitment and secondment of personnel for Events, Reception, and Hospitality services by Spirit Hostess Services Promo Adviezen B.V. (chamber of commerce 34086546) based in the Netherlands.

Total FTE in scope
113
Annual Turnover (euros)
€ 6,796,234

Company Ownership

Spirit Hostess Services Promo Adviezen B.V. is part of Tom Jongen Beheer Ltd., which is privately held.

Company Contact

 
Isabella van der Lingen
 
Isabella@spirithospitality.nl
 
0031204054427
Company Website
www.spirithospitalityservices.nl
ESG Website
https://spirithospitalityservices.nl/mvo-beleid http://database.mvo-register.nl/rating-web/shared/detailreport/EiQH6qPfSO-EACt9iE8FrA

Visitor Address

 
Thermiekstraat 30
 
1117 BC Schiphol-Oost
 
Noord-Holland
 
Netherlands

ESG Program

Ambition

Core Subject Environment

Climate & Energy.

Ambition

Spirit Hospitality Services has the ambition to reduce CO2 emissions. Spirit cares about our planet and will contribute by setting a number of targets for 2024 described in our improvement plan.

Objectives - Short Term

Employee travel

We aimed to have 50% or more of our employees travelling by public transport or bicycle. Average distance from home to work maximum 15 kilometers.

Timeframe
Medium-term
Target year
2024
Status
In Progress
Sustainable work clothing

Our goal for Spirit is to ensure that by 2024, 90% of the new company clothing we acquire will be produced responsibly and with sustainable materials.

Timeframe
Medium-term
Target year
2024
Car fleet

We aimed that before the end of 2029, all the new lease cars to be purchased, are hybrid or electric.

Timeframe
Long-term
Target year
2029
Status
In Progress

Review Ambitions

The target for 2023 was to have 65% or more of our employees travel by public transport of bicycle. Unfortunately, we were just not able to realize this ambition. By 2023, 65% of our employees will have travelled by public transport of bicycle. This because we have sometimes had to make different choices due to a tight labor market. These have always been conscious choices. In addition to reducing Co2 by monitoring travel movements, Spirit also strives for the lowest possible CO2 consumption in other areas:

Priority for improvement
Yes, Spirit has taken the following measures to reduce our carbon footprint. - Our aim is to have at least 50% of the first job interviews take place online. - In 2023 we decided not to purchase a new sustainable clothing line. A large group of 1-year old clothing has been returned. This bas been cleaned and is being used again. - We offer our employees the possibility to use a swap bike. - After office hours the climate system, PC's and printers are automatically in energy-saving mode. - We encourage employees to travel to work by public transport / bicycle instead of by car. - Our fleet consists of blue motions, where possible, carpooling is done. - The head office has double glazing and sunblinds and sun resistant foil on the windows.- In 2021 we reduced office square meters - We have placed plants in the office as per 2022. - Since 2022, waste has been separated into plastic, paper, food, and residual waste.

Core Subject Labour Practices

Contracts and Social Obligations

Ambition

Spirit strives to be a good employer, both for our employees at the head office and for the employees working at the various locations. An important goal in recent years was to eventually be able to offer all employees a pension plan. Until the end of 2023, a pension was only available to head office employees and supervisors. However, since January 2024, there has been a pension scheme for all Spirit employees. Employees were informed about this in the third quarter of 2023. Digital meetings were organized to ensure that everyone was fully informed about the new pension scheme.

Objectives - Short Term

Hiring employees from different age groups

Our goal is to create the most diverse workforce possible by hiring employees from different age groups, ranging from young adults to those over 65 year. We aim for an increase of 4%. We also want to reduce the male/female difference. To this end, we aim for an increase of 3% when it comes to male employees

Timeframe
Long-term
Target year
2025
Status
In Progress
Annually achieving an average overall score of 8.5 in the Employee Satisfaction Survey

In the annual Employee Satisfaction Survey that we conduct, we aim to achieve an overall score of 8.5. In 2022, our overall score was 7.8, and in 2023, it was 8.0.

Timeframe
Long-term
Target year
2024
Status
In Progress
Achieving at least an 8.5 on health and safety in the Employee Satisfaction Survey

We achieve this by asking the following questions in the Employee Satisfaction Survey: 1. The work environment supports a proper work-life balance (in 2023, we scored 8.1 on this) 2. My workplace is a safe environment (in 2022, we scored 8.3 and in 2023, 8.5)

Timeframe
Medium-term
Target year
2024
Status
In Progress
Pension scheme launched in 2024

Our goal was to have a pension plan available by January 2024, and we have achieved this. All employees were informed in Q4 of 2023.

Timeframe
Short-term
Target year
2024
Status
Finished

Review Ambitions

We are very pleased to have successfully implemented a pension plan for our employees. This has been a topic of feedback from our employees for many years, both in the Employee Satisfaction Survey (MTO) and in personal conversations. Additionally, we are very proud and happy with the results of the Employee Satisfaction Survey. Many aspects were rated better by our employees in 2023: communication with contacts, payroll processing, support and guidance on the work floor, management, workplace safety, and the fact that employees feel free enough to report any issues to the confidential advisor.

Priority for improvement
No, However, there are a few areas where we hope to improve in 2024. In 2023, we scored slightly lower on ‘quick response to questions’ and fewer employees chose ‘pleasant work environment’ when asked why they enjoy working for Spirit. We are certainly on the right track, but it would be great to see higher scores in these areas in 2024. Our supervisors and account managers are informed about the results of the MTO and the feedback given, ensuring everyone is aware of the areas for improvement.

Safe and Healthy Workplace.

Ambition

The personal safety of our employees is of great importance to Spirit Hospitality Services. We always strive to comply with Dutch labor regulations in the field of health and safety in the workplace. We also pay extra attention to: - Ergonomics in the workplace - Promote a healthy lifestyle - Investing in mental health by regularly talking to employees - Ensure a good work/life balance by giving employees sufficient rest during work, listening to any wishes they have, not overworking - Monitoring and monitoring the work and well-being of employees - Creating a safe workplace

Objectives - Short Term

Creating a safe workplace

Our goal for 2024 is to organize feedback sessions with employees every six months to discuss safety and health issues. We also want to score at least an 8 at this subject in the MTO every year

Timeframe
Medium-term
Target year
2024
Status
In Progress
Annual check on ergonomic workplaces

At all our clients, we aim to conduct at least one annual check on the ergonomics of the workplaces. This check is carried out from the Spirit office and/or by a designated person from the company where our employees work. If it appears that a workplace does not (fully) comply, the Spirit Account Manager will discuss this with the contact person of the respective account.

Timeframe
Long-term
Target year
2025
Status
Not Started
Mental health

1. We want to offer our supervisors/teamleads at employees with (starting) mental problems least 1 (digital) workshop every year on stress management and mental health. 2. We want two monthly check-ins with our employees to monitor and support their possible work stress and well-being

Timeframe
Medium-term
Target year
2024
Status
In Progress
Absence rates

We aim for an absenteeism rate of 5.6 % in 2024 and 5,4% the following year in 2025. We want to draw up a new absenteeism protocol in 2025. The protocol for reporting sick may change, giving the supervisor a greater role in reporting sick. The supervisors have even closer contact with the teams, which may reduce short-term absenteeism due to illness.

Timeframe
Long-term
Target year
2025
Status
In Progress
Good balance work-private

1. Score at least an 8 on this subject annually in the MTO

Timeframe
Long-term
Target year
2025
Status
In Progress

Review Ambitions

Spirit is satisfied with where we are at the moment when it comes to healthy and safe working. We have a varied offering when it comes to training and options to take additional courses. All employees are aware of the confidential counsellor within Spirit and in 2023 we wills core a 8,5 on ‘’My workplace is a safe environment’’ and an 8,1 on ‘’If feel free enough to report with the confidential counsellor’’. Employees are discussed about this when hired, together with the Code of Conduct. The Code of Conduct is discussed several times during the year: in the probationary period interview, in emails and team meetings. It is also easy to find in Afas/My PocketApp. In 2022, Spirit aimed for an absenteeism rate of a maximum of 6% per year. The total in 2022 was 5,9%. In 2023 the absenteeism rate was 6.74%.

Priority for improvement
No

Career Development.

Ambition

Spirit Hospitality Services aims to ensure that all employees are well-trained, enabling them to perform their roles effectively at various locations and deliver high-quality service. This will result in high customer satisfaction. Additionally, Spirit values investing in its employees and exploring opportunities to support their career growth, even if those opportunities lie outside of Spirit. That's why we launched a new division in 2023: Spirit Next Step! Good guidance and development of employees ultimately lead to sustainable employability and positive career progression.

Objectives - Short Term

Diversity and Inclusion

In the next 2 years, Spirit aims to further commit to creating an inclusive work environment where everyone has equal opportunities to grow and succeed. All new positions within a team or organization will always be shared with the current team first, allowing everyone the chance to apply for a different role. Starting in 2024, a question will also be included in the Employee Satisfaction Survey (MTO) to assess whether employees feel supported and treated equally, with the goal of scoring at least an 8. This topic is widely supported within our organization. The management team is very actively involved, and the HR manager and HR advisor at Spirit are ultimately responsible for this subject. During quarterly meetings, this topic will also be discussed in the MTO, and we will evaluate our current standing.

Timeframe
Long-term
Target year
2025
Status
In Progress
Employee Services

2022: We aim to continue introduce our new concept TESS to our employees and current and future clients. 2023: We implemented the Employee Services (formerly TESS) concept with several customers. We see that it is increasingly becoming the 'standard' in a service. That is why we nog longer just call this service 'TESS', but it is seen more as ''the eyes and ears in an organization''. Employees do 'floor walks', make contact with the residents, offer their help and make note of facility defects.

Timeframe
Medium-term
Target year
2022
Provide annual training for supervisors to help them continue developing and better support our employees

Provide annual training for supervisors to help them continue developing and better support our employees. In 2024, we will focus primarily on "mental health," including how to recognize the early signs of burnout. Our supervisors are informed and kept updated on recognizing early signs of burnout and mental health issues through discussions with the HR manager and HR advisor. Additionally, we want to invite them to at least one comprehensive training session on mental health. It is important that all supervisors participate in this. Given the size of the group, this is a realistic expectation. Our goal is to schedule the first session with the supervisors through HR by Q3 at the latest. After each session, an evaluation will follow to discuss specific cases and to implement any improvements for future training sessions.

Timeframe
Medium-term
Target year
2025
Status
In Progress
Encourage internal mobility

Encourage internal mobility by giving employees the chance to work in different roles and locations. Within Spirit, all our employees have the opportunity to work in different roles and at different locations within the company. In 2024, Spirit aims to provide at least 12 employees with the opportunity to advance internally. Both account management and HR are responsible for this and monitor it closely. Each quarter, the HR manager and HR advisor discuss this topic and look for potential opportunities.

Timeframe
Long-term
Target year
2025
Status
In Progress
Offer regular training sessions and workshops to keep employees up-to-date

Offer regular training sessions and workshops to keep employees up-to-date with the latest information, such as emergency response refresher courses and system updates. Mandatory training sessions are held almost monthly, both digitally and live. It is important that these trainings are completed on time. Our goal is for 90% of our employees to complete these trainings within three months of their start date each year. Each quarter, our administration and account managers check whether all employees have completed their training. Account managers are also responsible for this matter to ensure that their teams are trained; therefore, they are involved in this process. All required training sessions are budgeted, and clear agreements have been made regarding the hourly compensation our employees receive. This makes it possible for both planning and account management to schedule all training sessions directly with the employees.

Timeframe
Medium-term
Target year
2025
Status
In Progress
Actively explore career opportunitie

Actively explore career opportunities, discussed during performance and appraisal reviews. Potential opportunities outside Spirit (Spirit Next Step) are also considered. Spirit employees receive both a performance review and an appraisal interview annually. For employees whose appraisal scores are "well above the intended level," potential career aspirations or opportunities are discussed, including possibilities outside of Spirit (Spirit Next Step). It is important that in 2024, 100% of appraisal interviews where the rating is "well above the intended level" include this discussion, and that it is documented in the interview reports. Supervisors and/or account managers are assisted in the preparation and conduct of these interviews so that they are well-informed about the possible career opportunities and can provide realistic information.

Timeframe
Long-term
Target year
2024
Status
In Progress

Review Ambitions

In 2023, we made significant strides in career development. With the introduction of Next Step, we now have something to offer our staff even outside of Spirit. This is actively discussed during performance reviews. We have even facilitated our first placement, where a Spirit employee was successfully "placed" with one of Spirit's clients. We have also made great progress in the area of training. The supervisors completed a 2-day course, a vitality training session was held at Oracle, each team had an outing, hospitality trainings were conducted, and several BHV (emergency response) trainings took place. For the coming year, we will focus on mental health and the timely detection of burnout symptoms.

Priority for improvement
No

Core Subject Governance

Sustainable Procurement

Ambition

Spirit Hospitality Services aims that only fabrics for uniforms are used that comply to the OEKO-TEX Standard 100 certificate. As a result, we are assured that the uniforms do not contain harmful substances for people and the environment.

Objectives - Short Term

Sustainable outfits

Spirit Hospitality Services has the ambition that 75% of our newly puchased uniforms will be made from sustainable or circular materials in the next 4 years. In consultation with our clients we look at the best option at each location. Each uniform must last for 2 years and after use it is given to organizations that take care of recycling.

Review Ambitions

This objective is not achieved in 2022 because almost no new company clothing was purchased, but spirit is striving to improve this coming year. All new clothing purchased in 2023 will be sustainable! Due to Covid-19 less new starters and new clients in 2021, so less uniforms were necessary to buy. Unless this situation Spirit still purchased some uniforms that complies to the OEKO-TEX Standard 100 certificate. Spirit is part of a circular coalition at 2 current clients where we are responsible to research different circular clothing possibilities for the whole facility teams.

Priority for improvement
No

Core Subject Human Rights

Inclusive Company.

Ambition

At Spirit Hospitality Services, we strive to be an inclusive employer that actively contributes to promoting equal opportunities in the labor market. We recognize that not everyone has the same chances, which leaves some groups marginalized. This includes people with low education levels, those with different ethnic backgrounds, individuals with disabilities, and the long-term unemployed. Our ambition is to bridge this gap by offering job seekers with a distance to the labor market a full-fledged opportunity. We believe in the added value of diversity within Spirit. Through training and guidance, we aim not only to help these employees find a fulfilling job but also to contribute to an inclusive and just society. At Spirit Hospitality Services, we are committed to promoting human rights and inclusive entrepreneurship because we believe that a diverse and fair labor market benefits everyone

Objectives - Short Term

Collaboration communities and organizations

By working together with local communities and organizations, we create opportunities for people who are distanced from the labor market. Within a year, the goal is to establish at least 2 job positions for people who are distanced from the labor market. This initiative will start in Q1 of 2024, and we aim to have these 2 positions filled by the end of Q4. In 2024, we want to maintain the current collaborations, but if we notice in Q3 that the initiative hasn't taken off yet but if we notice in Q3 of 2024 that the initiative hasn't taken off as expected, we will approach 2 new agencies in Q4 to increase the chances of success in 2025.

Timeframe
Long-term
Target year
2024
Status
In Progress
Active recruitment and selection of candidates from underrepresented groups

Active recruitment and selection of candidates from underrepresented groups: poorly educated, people with work disabilities, state pension age, working student and job seekers with a distance to the labor market. Our goal for 2024 is to hire at least 2 interns

Target year
2024
Status
In Progress

Review Ambitions

Spirit had hoped to achieve more placements in 2023. However, we consciously decided not to proceed with some placements because adequate support could not be provided at that time. Employees with a distance to the labor market require good and stable guidance. Due to the tight labor market and the minimal staffing levels desired by some clients, this was not always feasible. We have maintained strong relationships with communities and organizations such as VAZO Amsterdam@Work, ROC Amsterdam, UWV Employer Service Point, and the Municipality of Amsterdam. Despite the limited placements in 2023, we are very pleased with the two work experience positions we were able to offer. Moreover, one of these employees stayed with us and has since developed independently.

Priority for improvement
Yes

Policies

Code of conduct Suppliers

Code of Conduct for suppliers of Spirit Hospitality Services sets out basic requirements on human rights, labor, environment and business integrity. The code is based on the UN Global Compact. Our company expects its suppliers to uphold and comply with the principles as described in this Code of Conduct for Suppliers or at least apply an equivalent standard and conduct their business activities accordingly.
Our company can monitor compliance of suppliers towards the requirements in this Supplier Code of Conduct by requesting its suppliers to provide relevant information and to conduct audits and assessments of the supplier’s operations.

Governance

Within Spirit, the CSR policy is discussed on a structural basis within the MT, they set objectives, devise the strategy and ensure that this and the results achieved are monitored and shared with the other colleagues. Employees can also find the new procedures and regulations on the internal personnel system Insite. There they can find how and where they can find the CSR policy or how make a Report. Stakeholders are informed by the Account Managers, but can also find the CSR policy on the Spirit site. It is also stated here how they can address Spirit about this. The CSR policies are monitored annually to ensure that they are in line with Spirit's vision for the future. For this, among other things. used the CSR register to provide stakeholders with reliable information about our CSR policy.

Issue analyse

The issue analysis is reviewed annually by the management team and the board. This means that the issue analysis is also approved by the management. This is also assessed in the annual ISO9001 certification.

Payment of employees

Spirit Hospitality services is very consistent in paying its employees. Permanent employees at the head office and various locations always receive their salary on the 20th of the month for the entire month (if the 20th falls on a weekend or holiday, the salary is paid on the preceding or following working day).
Employees with a zero-hour contract are always paid around the 10th of the month for the hour worked in the previous month (if the 10th falls on a weekend of holiday, the salary is paid on the preceding or following working day).
On the day the salary is transferred, employees immediately receive their payslip, which is accessible digitally via the AFAS / Insite PocketApp.

Every week the employee receives an overview of his or her hours worked. We hereby ask them to agree before we make the payment (on the 20th or 10th). This ensures transparency and a process that is as error-free as possible for both employees and Spirit.

The employer may require the employee to work additional hours in special circumstances. Additional hours refer to the working hours per week in excess of the agreed weekly working hours, up to a maximum of 40 working hours a week. The employee is entitled to 8% holiday allowance and 10% holiday leave on any additional hours worked. If the employee work more than 40 hours per week, these hours will be paid. The employee receives 8% holiday allowance for these hours. Additional hour worked will only be reimbursed if the employee approves the weekly declarations before the specified deadline.

Travel expenses for commuting by car, scooter or public transport are reimbursed up to a maximum amount per day, as agreed by the employee’s onboarding. The employee must submit payment receipts for public transport or the number of kilometres driven each month to receive this reimbursement. The conditions related to this subject can also be found in the Personnel Regulations.

Policy Statement

Policy Statements are a written statement's that declares Spirit Hospitality Services's intentions, objectives and goals.

Reception Manual Spirit Hospitality Services

At every Spirit location there is a handbook for the reception team in which they can find all working procedures, manuals, instructions, contact persons, important telephone numbers and other information about this location. For Spirit as a good employer it is important that all reception team members feel comfortable and safe in their workplace and that they know what is expected of them. In addition to the introduction days and various training courses, Spirit ensures that everyone is always aware of what is expected of them with a updated Reception Manual.

Recruitment Code

Every year Spirit recruits many new employees. It is very important to have a transparent and fair recruitment and selection procedure. Spirit has chosen to follow the criteria as set out in the recruitment code of NVP, and has implemented these in the recruitment handbook.

Use of the code of conduct

The code of conduct is used in various places such as performance appraisals and reviews, when a new employee starts working and is also referenced in our staff regulations document.

Measures

Creating work for vulnerable groups

As an employer, Spirit Hospitality Services sees opportunities to create employment for vulnerable groups. Diversity during the recruitment process is very important. Cooperation with agencies for candidates with a distance to the labor market such as:
- WSP Groot-Amsterdam
- Membership VAZO network - Amsterdam@Work
- Re-integration agencies and UWV werkgeversservicepunt
In 2022 the Harrie Helpt training was offered to colleagues who are the budy of employees with a distance to the labor market.

In 2022, Spirit, together with Randstad and KLM, looked at possibilities to temporarily deploy pregnant flight attendants as receptionists. Unfortunately this turned out to be too complex to deploy.

Thanks to our contacts, we have worked closely with employment points and reintegration agencies and had regular discussions with potential candidates. In 2023, we offered two work experience placements, with these candidates coming in via 'Groot Amsterdam'. One of these employees stayed with Spirit after the work experience period. She was able to further develop herself and regain her confidence. She has since started her own business, which is a wonderful example of the success of such placements.
In 2023, we employed five individuals of retirement age and placed one intern.
We have been in regular contact with organizations such as: AM Match, employers service point Amstelveen and Greater Amsterdam and have also advertised certain vacancies here. Although we had many discussions with potential candidates, we unfortunately were not always able to place them all. This had several reasons in 2023. At Spirit, we faced a tight labor market and noticed that clients often preferred minimal staffing. This was a result of the aftermath of Covid-19 and the increasingly versatile role of the host. While the latter is a positive development, supporting employees with a distance to the labor market requires a lot of attention, which is often necessary. Due to minimal staffing and scheduling issues, we could not always provide this support as we intended. Therefore, in 2023, we frequently made the conscious decision not to proceed with a placement because we could not guarantee the necessary support at that time.
Now that the teams are better organized and staffing is becoming more stable, this will be an important focus point for Spirit in 2024.

Tailored coaching and training programs are incredibly important in supporting the development of employees. Our staff members who will be supporting an employee with a distance to the labor market receive the HARRIE HELPT training from Spirit. Harrie is the personification of the ideal colleague-employee who provides guidance in the workplace to employees with additional support needs. Harrie stands for: Helpful, Realistic, Calm, Instructive, and Honest.

Creating work for vulnerable groups contributes to the objectives of our clients, thus strengthening our connection with our clients and enabling more business opportunities. Furthermore it has helped Spirit to meet the requirements of the Dutch Participatiewet.

Customer satisfaction

SLA: To achieve optimum quality and professionalism. We draft a SLA (B-500a) together with our clients in which the Sales Man. records and establishes the KPIs (B-140b). By drafting the KPIs, the services will become transparent and made measurable. Complaints: If a customer has a complaint, this deserves special attention. The question whether the complaint is well-founded does not matter here: the customer determines whether his comment is a complaint or not! Complaints must be dealt with quickly and properly. All written/oral complaints must also be noted for further investigation. In 2023 we haven’t received a official complaint form our customers.

Spirit tests its customer satisfaction through Mystery Visits. To discuss the quality of the services, we hold quarterly tactical meetings. In 2022, the targets for 2023 were set as follows: Mystery Visits 85%, Tactical Meetings 85%, Facility Managers a response rate of 60% with a score of 8.5 (85%).
In 2023, we achieved the following:
• Mystery Visits: 92%
• Tactical Meetings: 87%
• Facility Managers: response rate of 19.05% with an average score of 7.4 (74%)

Customer satisfaction is of great importance; long-term contracts with our customers provide stability. Additionally, it contributes to positive word-of-mouth and a good reputation. Satisfied customers share their positive experiences with others, which can ultimately bring in new customers.
The feedback from our contact persons, which we collect annually, is very valuable to Spirit. It can provide crucial information for innovations and improvements in our services, contributing to the development and adaptation to the needs of the customer.
Satisfied customers also lead to a positive work environment for our employees. This increases employee satisfaction and reduces turnover. Therefore, it is an essential factor for Spirit's sustainable growth and continuity.

Employee engagement

Annually, Spirit organizes a kick-off event for both office staff and supervisors, where the objectives for the new year are discussed. Additionally, team members are informed by our account managers and supervisors during team meetings at the locations.
To foster better engagement, Spirit offers not only career advancement opportunities but also team meetings, various training sessions, team outings, and the celebration of anniversaries. Spirit also conducts exit interviews with all departing employees to understand the reasons and underlying motives for their departure. Spirit provides opportunities for employees to advance to other roles within our organization or through Spirit Next Step to roles outside the organization.
Open and transparent communication with short lines of communication is very important to us at Spirit. Therefore, we hold regular team meetings and individual check-ins to keep employees informed about our goals, developments, and any challenges. By actively listening to our employees, they feel heard and valued. Annually, we seek their feedback through the Employee Satisfaction Survey (ESS), which is a very valuable moment for Spirit.
Recognition and reward are also very important. This ranges from a simple “thank you,” but we often also pair it with a small token of appreciation (such as a bar of sustainable chocolate with a fun expression on it) or a personally written card. Additionally, employees who have been with us for more than 3 or 5 years receive a loyalty bonus.
We promote a culture where feedback is encouraged. In the employee handbook, our employees are informed about the possibility to provide their feedback (anonymously) via a dedicated link in Insite.

To create greater involvement within Spirit’s teams and implement this strategy, we can effectively increase employee engagement. This will lead to higher satisfaction, productivity and loyalty. And at the end you will see these results also in the quality of services.

Employee engagement contributes to less employee turnover, happy and satisfied employees. Beside that, it also results in satisfied clients and a long term partnership.

Employee vitality and safety

Spirit believes it is essential for employees to feel safe in the workplace. Employees should feel comfortable, have an ergonomically sound workspace, and be able to express themselves freely, including voicing any concerns.
All employees receive the code of conduct along with their contract. This is discussed during the end-of-probation interview and throughout the year in team meetings, ensuring employees are always aware of Spirit's conduct guidelines.
In 2023, we placed extra emphasis on the independent confidential advisor within Spirit. This person is accessible in various ways (both by phone and via a dedicated email address) and can be reached seven days a week. In our 2023 Employee Satisfaction Survey (ESS), we asked if employees felt free to approach the confidential advisor in case of an unpleasant situation. We scored 8.1 on this question.
In case of illness, ArboConcern contacts our employees after four days of sick leave. Additionally, we maintain regular telephone contact with the employees, even if there are (yet) no possibilities for reintegration. If we notice that employees are frequently sick (three or more sick leave reports in the past 365 days), HR reports this to the relevant account manager. The account manager contacts the employee to discuss whether there is a connection between the sick leave instances. If the employee continues to be frequently sick after this conversation, HR will have a follow-up discussion with the employee.
Spirit has carried out a risk assessment and evaluation (RI&E). With the RI&E we know the risks and can respond to them.

To create a healthy and safe working enviroment and a well informed + motivated team. Motivated employees results in a better quality of services.

Informing employees about vitality and safety prevents frequent illness or long-term reintegration support (and therefore extra costs).

Growth oppotunities

At Spirit, we find it very important to explore growth opportunities for our employees. This can be either with external clients through "Spirit Next Step" or within Spirit itself. When positions become available at Spirit's head office, the vacancy is always first advertised to all our hosts and hostesses.

If positions become available for supervisor or assistant supervisor, we always look internally for suitable candidates first. The vacancy is announced within the teams so that they can also participate in the application process.

In 2023, we were able to offer 20 employees new positions. Providing career advancement opportunities within an organization has a significant positive impact on society. You can see it in job satisfaction and loyalty (ESS score of an average of 8.06), and it also inspires and motivates colleagues. Seeing colleagues advance is inspiring and motivating for other employees, creating a positive work environment.

In 2024, Spirit aims to provide at least 12 employees with the opportunity to advance internally.

MTO Employee Satisfaction Survey

Every year, we conduct an Employee Satisfaction Survey, Spirit Hospitality Services places great importance on the job satisfaction of our employees and their insights into the workplace. Therefore, we ask them to complete this survey each year. Completing the survey takes only a few minutes.

The feedback and ideas from our employees are very important to us, allowing us to make targeted improvements in the organization and expand on our strengths.

To encourage our employees to participate in the survey, we raffle a special surprise worth €100,- among the respondents each year.

The survey is accessible to all Spirit employees and is conducted entirely anonymously by a third party. Spirit only receives the anonymous results.

In 2023, we deliberately chose to add extra questions regarding the work/life balance whether employees know whom to contact if they experience unwanted behavior.

We raised awareness of the survey by involving supervisors more and providing QR codes to make it very easy to compete. This resulted in a high number of completed surveys, which Spirit is very pleased with.
In November 2023, a Employee Satisfaction Survey was distributed among all our employees.
In 2022 our feedback percentage was 43,5% (100 response of 231 invitees) and our average score was 7,59.
This year our feedback percentage was 58,54% (120 response of 205 invitees) and our average score was 8,06

In 2022, it became clear that there was room for improvement in communication and leadership on the work floor. This is why we included additional questions in our survey to gauge current experiences in these areas.

In 2023, our supervisors underwent training focused on leadership on the work floor. We also streamlined all communication channels and regularly check with employees to ensure everything is clear, whether during probationary reviews, performance appraisals, or team meetings.
The communication with contact persons is currently rated as over 8,1, and the guidance on the workfloor is rated as over 7,8. The focus for 2024 is primarily on refining the onboarding process: clear procedures, guidance and dedicated contact persons.

Spirit is able to offer its employees a pension plan as per January 1st 2024, which brings a lot of joy to the employees.

Spirit shared the MTO feedback with all account managers, supervisors and planners.
The scores in 2021, 2022 and 2023 (*questions are new in 2023)
Job offer is in line with expectations: 7,67 – 7,59 – 7,96
Quick response to questions: 8,02 – 7,71 – 7,46
Receive schedule on time:
Communication with contact person is good: 8,21 - 7,99 – 8,14
Receive sufficient information to perform work: 8,02 - 7,69 – 7,79
Salary processing is correct: 8,28 – 8,22 – 8,64
I know where I can ask my questions: 8,13 – 7,73 – 7,84
Sufficient support on the work floor: 7,89 – 7,69 – 7,79
Leadership is good: 7,97 – 7,69 – 7,99
*Working environment suits to find balance work/prive: 8,1
*I experience my workplace as a safe environment: 8,53
*I feel free enough to report undesirable behaviour or situation: 8,18

The feedback and ideas from our employees are very important to us, allowing us to make targeted improvements in the organization and expand on our strengths. Spirit also avoids dissatisfaction and high turnover. This can help us with satisfied clients, less recruitment / onboarding an training costs.

Recycled sweaters for the employees at Spirit's first 100% circulair location

The building of Circl is designed and constructed according to sustainable and circular principles. Circl has been created to be energy efficient and easy to disassemble, to make as little impact as possible on the planet. Many of the things used to build Circl have already had a previous life. Other raw materials – from the wood used in its construction to the aluminium on its outer walls – can be put to new uses in the future.
To participate in this circular appearance, the hostesses from Spirit wear 100% recycled sweaters.

Circl is a living lab - a place where anyone and everyone with good ideas about sustainability and circularity can find the space they need.
The hostesses from Spirit are also part of this.

By wearing 100% recycled sweaters Spirit has less impact on the environment.

Reduce our CO2 emissions.

Reducing CO2 emissions is very important for Spirit Hospitality Services. Our greatest impact can be achieved in the area of travel movements, including the commuting of our employees and the travel movements to and from our client locations.

Since 2021, we have been offering our employees the option to use a Swap bike. Over the past few years, this has enabled several employees to commute by bicycle instead of public transport.
We encourage employees to travel to work by public transport or bicycle instead of by car. Our fleet consists of BlueMotion cars, and where possible, carpooling is practiced. Since 2022 Spirit has gradually transitioned to hybrid and even electric cars. This transition takes longer due to ongoing contracts, but we expect to be fully transitioned to hybrid/electric cars by 2029.
2022: 15 lease cars: 1 electric, 3 hybrid
2023: 16 lease cars: 1 electric, 7 hybrid

After office hours, the climate system, PCs, and printers automatically switch to energy-saving mode.
The head office has double glazing and sunblinds.
Since 2022, waste has been separated into plastic, paper, food, and residual waste.

Spirit used less electricity, gas, and water in 2023 compared to 2022. Spirit rents a space of 314.30 square meters within a larger office building, making it difficult to track our consumption on a monthly basis. However, we have taken many steps to reduce the use of electricity, gas, and water, which is reflected in the annual invoices.

Consumption in euros:
Electricity: 2022 EUR 7621,93 and in 2023 EUR 3457,97
Gas: 2022 EUR 1485,30 and in 2023 EUR 1028,04
Water: 2022 EUR 248,22 and in 2023 EUR 181,02

Since 2022, Spirit has decided to give employees environmentally friendly gifts for summer and Christmas. In 2022, this was a 'No More Plastic Bag' made from recycled bed linen and tablecloths.
In 2023, we gave a circular cup. The outer insulating layer of this cup is made from used recycled single-use paper coffee cups. This cup is 100% recyclable. During the summer, we gifted Loveli care products. All Loveli products are made from plants, and their packaging is fully sustainable and sometimes even biodegradable (compostable). Loveli is a company with a beautiful vision regarding 'natural' and sustainability, and we shared this message to raise awareness among all our employees.

Our objective of having employees travel by public transport or by bicycle has not always been achieved and has also been adjusted in recent years. It is a very important topic, but Spirit notices that the goal cannot always be achieved because other choices have to be made. This may, for example, be due to high demand on schedules and a tight labor market. As a result, Spirit is sometimes forced to hire an employee(s) who may be forced to travel by car because he/she lives further away. These are conscious choices and are always fed back to the customer.
The target for 2023, to have employees travel by public transport of bicycle, is set at 59%.
In 2022 we were at 57% (43.7% kilometers + 28.09% public transport + 28.21% by bicycle or on foot).
In 2023 we were at 62% (37% car, 36% public transport + 6% scooter + 21% by bicycle or on foot)

By reducing CO2 emissions, we can achieve a reduction in global warming.

For our clients, reducing CO2 emissions is incredibly important. With our objectives, we contribute to this transition.

Reduction of paper use

We continue reducing the number of prints by:
- Further digitalizing the internal Processes;

As of May 2018 our invoices are sent digitally. In 2020 we saved 1656 pieces of paper and 828 enveloppes. All contracts are also sent digitally. In 2020 we saved 1492 pieces of paper and 746 enveloppes. In 2022 all communication such as contracts, contract changes, schedules, payslips, annual statements, invoices, etc. is done digitally, with which we work 100% digitally and do not use any paper.
In 2022 Spirit placed plants in the office space to improve air quality and reduce the CO2 level.

Reduction of paper use results in less CO2 emissions and less costs. (purchase of paper and printer costs + transport)

Spirit Next Step

At Spirit, we understand that careers are constantly evolving. Through Spirit Next Step, we offer our employees the opportunity to advance. Thanks to our intensive contact with our professionals, we know better than anyone where they can add value. We compare the skills of our employees with the desired competencies from external vacancies. If there is a match between an external vacancy and one of our professionals, we act quickly.

All our employees were informed about this new division and the growth opportunities through Next Step in 2023. We assist candidates who meet specific criteria in taking the next step in their careers. We guide candidates towards roles such as Office Manager, Management Assistant, or Facility Worker.

We are very pleased with the two placements we were able to achieve in a short period in 2023.

Providing career advancement opportunities within an organization has a significant positive impact on society. You can see it in job satisfaction and loyalty (ESS score of an average of 8.06), and it also inspires and motivates colleagues. Seeing colleagues advance is inspiring and motivating for other employees, creating a positive work environment.

Sustainable outfits for Spirit

In 2022, in collaboration with Achmea, it was decided to purchase new outfits (Alba) for Spirit's receptionists at all Achmea locations sourced from a supplier focused on sustainable work wear.
Our goal for Spirit is to ensure that by 2024, 90% of the new company clothing we acquire will be produced responsibly and with sustainable materials.

Sustainable outfits are safe for people and the environment, avoiding any materials that contain carcinogens, toxins, or other harmful chemicals. It is made through sustainable practices that reduce water consumption and waste production and is made using natural energy and avoiding pollution. Also the supplier has an ethical policy in place to ensure decent working condition and avoid risks such as exploitation of child labour and lack of living wage.

Our goal for Spirit is to ensure that by 2024, 90% of the new company clothing we acquire will be produced responsibly and with sustainable materials.

Training employees

Spirit employees receive training proper to the function they are going to perform with clients. Spirit registers all training and education in its employee/client management system. All new candidates that join Spirit are trained to work according to the Spirit standards. During the weekly planning meetings organised by our HR department, the personal development and possible dilemma's with external staff are discussed, and plans are made to make improvements. awareness among our receptionists.Clients are provided with services that are performed according to the Spirit high standards. Employees receive training that develops their knowledge and skills, thereby enhancing their chances in the labour market. If the employees feel confident it reflects directly in their attitude and the service thy provide. At each location, employees are required to complete various training programs. These trainings are essential for enhancing their job performance and contribute to their personal development, potentially advancing their careers. Examples of training programs include: 1. Handling Difficult Behavior at the Reception 2. Vitality Workshops, such as Health WorkshopEach year, all Spirit supervisors undergo a multi-day training to further develop their skills in leadership, handling specific situations, and personal growth. Every new employee receives BHV (emergency response) training. They first complete an e-learning module, followed by a practical day of training, after which they receive their BHV certification. Additionally, they participate in a hospitality training and, depending on their job location, also a Predictive Profiling training.In some cases, employees receive customized training if it is determined to be necessary. This can include basic English or business Dutch writing skills. This decision is always made in consultation with HR. If it is found that such training will help employees feel more comfortable and perform their jobs with greater confidence, the available options will always be explored. After a 3-day onboarding program, employees take a knowledge test to ensure they have absorbed all the necessary information and can apply it in practice. This test helps identify any areas that might need additional attention. Where needed, they will receive extra on-the-job coaching. After a one-month probation period, a probation review meeting is held to discuss and assess their progress. y.

Providing good training for our employees has important effects:
1. Increased Productivity and Quality of Work: Well-trained employees can perform their tasks more efficiently and with higher quality. This leads to better products and services, which increases customer satisfaction.
2. Sustainable Employment: By equipping employees with relevant skills and knowledge, they become more valuable to us as an employer. This can lead to more career options and reduced turnover.
3. Personal Development and Satisfaction: Employees who have the opportunity to receive training feel valued and motivated. This contributes to their personal growth and well-being, which has a positive effect on their mental and physical health.
4. Innovation and Adaptability: By providing our employees with good training and keeping them updated on changes and new technologies, they are ultimately better able to adapt.
Thus, it not only benefits the employees but also our organization.

Well trained employees take care of well organized and professional receptions services. This results into a good partnership with our clients.

Wages & Social benefits

Salaries of our employees are carefully reviewed every year at the end of the year. This is also when salary increases are processed and communicated to employees. Additionally, Spirit employees enjoy various (social) benefits:
• Travel allowance and possible travel time compensation
• Training for all new employees, such as First Aid and Hospitality
• Free padel lessons for team members at the Head Office
• Pension Plan for supervisors (and all team members starting in 2024)
• Team outings
• Referral bonus
• Use of Swap bike
• Summer/Christmas gift for all team members
• Anniversary gift (5 and 10 years with Spirit)
• Ergonomic adjustments
• Personal invitations to the Hermitage Amsterdam
• Career advancement opportunities through Spirit Next Step
Each team participates in at least one activity together every year, which can take place on weekends or after work. The team itself has input on the chosen activities, often linked to a team meeting. Additionally, there are many extra activities that employees can join, such as a wellness day, a sports day, plastic fishing, or access to fun events at the Hermitage in Amsterdam. Spirit places great importance on team involvement, team-building activities, and linking these to social themes.
Spirit finds it essential that all employees have a comfortable and ergonomically responsible workspace. While this workspace is usually provided by the client, employees sometimes need additional items to improve ergonomic comfort. These items are purchased in consultation with HR. Examples include a computer screen, a specific mouse, or a particular stool.
Since April 2023, the two waiting days for sickness absence have been eliminated for employees with a permanent contract. This change was implemented as a token of appreciation for their dedication and loyalty to Spirit. Additionally, we reward our employees for their commitment, motivation, flexibility, and loyalty with a loyalty bonus if they have been employed by Spirit for three years or more. The amount of the bonus depends on the number of years of service

With these benefits Spirit Hospitality Services aims to create happy and healthy employees. By providing good wages and benefits Spirit presents itself as a good employer.

Good wages & social benefits results into satisfied, motivated employees and less employee turnover. Because of this, the customers will also be satisfied with our quality of services provided.

Improvement Plans

Reduce our CO2 emissions

Spirit aims to take the following actions in 2024 to further reduce our carbon footprint:
- 50% of employees travel by public transport and/or bike. Avergae maximum commuting distance is 15 kilometers
- we aimed that before the end of 2029, all the new lease cars to be purchased, are hybrid or electric
- encourage employees to work from home more often, reducing mileage by 5%
- at least 50% of the first job interviews will take place via Skype/Teams.
- we are going to look for a solution to get rid of our loose water bottles (with a deposit). These water bottles are used a lot within Spirit

Timeframe
Dec 31, 2024
Status
In Progress

Work for Vulnerable Groups (Social Return)

Spirit Hospitality Services started a collaboration with Groot-Amsterdam, AM match, Werkgeverspunt Amstelveen and Gemeente Amsterdam to find at least 4 suitable candidates with a distance to the working market. When we place a candidate with a distance to the labour market a collague on this account will be trained (HARRIE helpt training) to personally guide and coach candidates with a distance to the labor market on the work floor.

Timeframe
Dec 31, 2022
Status
In Progress

Certificates and Awards

Certificates

TIM Rating Certificate

ISO 9001

ISO 9001 for providing hospitality and outsourcing services

Valid until
Jan 9, 2025 Expired

Third-party Assessments

Assurance statement

Registered learning company

Spirit Hospitality Services is registered as a learning company.